The Property Manager is responsible for overseeing the financial performance and physical condition of a specific real estate asset or portfolio (residential, commercial, or industrial). This leadership role ensures that properties are maintained to high standards, maximize operational income, and comply with all legal and regulatory requirements, thereby preserving and increasing the asset's value for the owner.

🔑 Key Responsibilities

1. Financial and Fiscal Management

Budgeting: Develop, manage, and execute annual operating budgets for the assigned property(ies).

Rent Collection & Accounts: Oversee the timely collection of rents and fees; manage accounts payable and receivable; and process evictions when necessary.

Reporting: Prepare detailed monthly and quarterly financial reports, including variance analysis (actual vs. budget), to present to the ownership or Asset Manager.

Vendor Management: Negotiate and manage contracts for all property services (landscaping, security, maintenance, utilities) to ensure cost-effectiveness and quality.

2. Operations and Maintenance

Maintenance Oversight: Supervise the maintenance team (in-house or outsourced), prioritizing work orders, and coordinating all repairs and capital improvements.

Physical Inspections: Conduct regular physical inspections of the property, units, and common areas to ensure safety, curb appeal, and compliance with all building codes.

Risk Management: Implement safety programs, ensure proper insurance coverage, and minimize liability risks for the property.

3. Tenant/Resident Relations and Leasing

Tenant Retention: Implement strategies to maintain high occupancy rates and foster positive resident relations.

Leasing Supervision: Oversee the Leasing Agent(s), ensuring effective marketing, screening, and execution of new and renewal leases, adhering to Fair Housing laws.

Conflict Resolution: Handle elevated tenant issues, complaints, and legal matters (e.g., small claims court appearances).

4. Administrative and Compliance

Legal Compliance: Maintain strict compliance with all local, state, and federal laws, including landlord-tenant laws, ADA requirements, and environmental regulations.

Record Keeping: Ensure accurate and detailed property records, including tenant files, financial transactions, and maintenance logs.